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Email Client Setup: Outlook 2010

This guide will show step-by-step instructions for setting up E-mail on Outlook 2010 for Windows. While it can be used for other versions of Outlook, some screens and steps might vary.

Adding a new account:

  1. Select the 'File' menu
  2. Select Info
  3. Click the Add Account button
    Add Account
  4. Choose Manually configure server settings
    Manually Configure
  5. Click Next
  6. Choose Internet E-Mail
    Manually Configure
  7. Click Next

Account Settings

Account Settings
  1. Enter your name as you want it to appear on your outbound email messages
  2. Enter your full email address
  3. Enter your full email address also as the User Name
  4. Enter your email password
  5. Your mail server is mail.YourDomain.com, eg mail.example.com (where YourDomain.com is your own domain name)
  6. The Outgoing Mail Server is the same as your incoming mail server

More Settings

  1. Click the More Settings button
    More Settings
  2. Click the Outgoing Server tab
    Outgoing Server Tab
  3. Check the "My outgoing server (SMTP) requires authentication" checkbox
  4. Check "use the same settings as your incoming mail server"
  5. Click the Advanced tab
    Advanced
  6. If you are using POP3 with SSL, click the checkbox and enter 995 as your port. Otherwise leave the default port at 110
  7. If you are using POP3, you may choose when messages are removed from the server
  8. If you are using IMAP with SSL, click the checkbox and enter 993 as your port. Otherwise leave the default port at 143
  9. If you are using SMTP with SSL, click the checkbox and enter 465 as your port. Otherwise change the non-default port to 26
  10. Click the OK button

Testing Settings

  1. While on the E-mail Accounts screen, click the Test Account Settings button
    Test Account Settings
  2. This will both check your settings and send a test email to yourself to confirm that everything is working. If you receive any errors, please check your configuration
  3. Click the Close button on the Test Account Settings window
  4. Click Next on the E-mail Accounts window
  5. Click the Finish button

Outlook 2010 is now correctly configured to send and receive emails

Video "How-to" Tutorial 412,026 views bookmark tags: email imap outlook pop


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